Managing Event Attendees

As an organizer, you have tools to manage who's coming.

Attendee Dashboard

View Attendees

• Going - Confirmed attendees
• Interested - Potential attendees
• Each shows: username, profile picture, check-in status

Attendee List Features

• Search by username
• Filter by RSVP status
• Export list
• Send messages to attendees

Check-in Management

Using Scanner

1. Open event page
2. Click "Scan Codes"
3. Use camera to scan attendee codes
4. Mark checked-in automatically

Manual Check-in

• For attendees without codes
• Search by username
• Click "Check in" button
• Record timestamp

Check-in Statistics

• Checked in count / Total RSVPs
• Check-in rate percentage
• Peak check-in times

Communication Tools

Send Messages

• To all attendees - Broadcast updates
• To checked-in - Post-event surveys
• To no-shows - Follow-up messages

Message Templates

• Event reminder
• Venue directions
• Last-minute updates
• Thank you message

Waitlist Management

View Waitlist

• See all users on waitlist
• Waitlist position
• Join timestamp

Promote from Waitlist

• When spots open, promote next in line
• System auto-notifies users
• Limited time to claim

Manual Promotion

• Select specific user
• Click "Promote to Going"
• Send custom message

Post-Event

Attendance Report

• Total checked in
• No-show rate
• Engagement metrics

Reputation Impact

• Successful events boost organizer reputation
• Check-in rates affect standing
• Cancellations may impact reputation

Reviews

• Attendees can leave reviews
• Respond to reviews publicly
• Flag inappropriate reviews

Privacy for Attendees

• Contact info remains private
• Check-in data only visible to organizer

Best Practices

• Check attendee list regularly before event
• Send reminder in advance
• Have backup check-in method
• Welcome attendees warmly